When preparing to travel abroad, you will want to review the resources provided on the MU GAP website, as well as those provided by the institution or conference site.


The Student Health Center  or the Convenient Care Clinic for Faculty and Staff on the Oxford Campus will provide vaccinations to faculty and staff when they have an assignment abroad and an immunization is recommended by the Center for Disease Control (

It is recommended that for some countries a traveler have certain medications available to them. Generally, these are medications that treat gastrointestinal upset, parasites or malaria. These medications are covered by the Miami University Health Plan and should be secured through your family physician during consultation.
A preparation checklist
  • Need a passport? See the Passport Acceptance Agency att314 MacMillan Hall, on campus.
  • Verify your passport is valid at least six months post-travel (a requirement in many abroad locations for entry).
  • Apply for a visa if necessary – this can be a lengthy process, don’t wait!
  • Verify necessary medical and health care needs can be met in the abroad location, and in your travel. Use HTH and ISOS resources to verify medical and health care located in the host site, and consult with your personal physician.
  • Verify with your bank to ensure that your cards will work in your abroad location. Develop a financial “Plan B”.
  • Create your own personal Emergency Action Plan (see the Center for Global Education website). We encourage students to do this, it works for faculty and staff also!
  • Leave copies of passport and other important documents (ID cards, credit/debit cards) with a trusted friend or family member at home.
  • Register in the US State Department’s Smart Traveler Enrollment Program (STEP)
  • Alert MU-GAP coordinator of your travel plans and itinerary. MU-GAP will assist you in an emergency, and having your travel and intinerary information before you leave will help us, help you.
Documents that should be included as part of your “personal emergency action plan”
  • Multiple copies of Passport and Visa (where applicable)
  • Emergency Card (with general contact numbers at Miami and onsite information which are destination-specific)
  • Insurance Card/Information
  • Area maps of your destination
  • Multiple copies of your airline e-ticket, with confirmation and ticket numbers highlighted
  • Special medical needs treatment, if applicable.
  • Power of Attorney (if you are out of the country for a long time)
  • Copy of your driver’s license
Other items you should consider
  • Cell phone (with a chip applicable to your destination), a loaded calling card. Texting function on your cell phone may still work even though your phone service may not operate in certain circumstances such as an earthquake, flooding or political upheaval.
  • ATM/Credit Card, US currency, currency of your host country
  • Emergency/First Aid Kit: A small flashlight, a whistle, a small pocket knife and scissors (not on plane, but in your checked luggage), adhesive bandages, antibiotic ointment, gauze pads, first aid tape, sun block (if applicable), lip ointment, burn cream, aspirin, Benadryl/pain reliever, insect repellent, ample supply of prescription medication (if any), and travel size tissue packets. Some of these items can and should be carried with you when you are out and about. (items will vary by location and personal needs)