Evaluation

(LARPS IV. A)

Every librarian receives at a minimum a written annual evaluation based at least in part on data supplied in the Annual Report of Professional Activities based upon criteria for promotion and continuing contract or promotion.  The purpose of evaluations is to guide the professional development of librarians and as such include strengths, weaknesses, and specific recommendations for improvement.  Additional assessments may be conducted if deemed desirable by the department head, Dean and University Librarian or Dean of the Regional Campuses (when appropriate).

All librarians submit a written Annual Report of professional activities that addresses the promotion and continuing contract criteria defined in Section III.   In each of the first five years of qualifying service, the probationary librarian goes through an annual evaluation process detailed below in Section IV.A. 1. In the third, fourth, and fifth review years, the Dean and University Librarian forwards annual evaluation materials to the Provost for review.

Annual Evaluation of Probationary Librarians (LARPS IV.A.1)

  1. Each year prior to the application for continuing contract, the librarian submits to their department head a report of professional activities that addresses the promotion and continuing contract criteria defined in Section III.
  2. The department head prepares an annual written evaluation of the librarian’s accomplishments that will provide an assessment of the librarian’s progress toward promotion and continuing contract including strengths and weaknesses and specific recommendations for improvement.
  3. The department head’s evaluation is submitted to the librarian. After the department head and librarian discuss the evaluation, the librarian acknowledges the department head’s evaluation.
    A librarian who disputes errors of fact and/or omissions in an evaluation may note them in writing to his/her department head and to the Personnel Committee. Such written disputations are included with the evaluation materials.
  4. The Personnel Committee receives all annual reports, supplemental and evaluation materials.  In the third year of qualifying service, the Personnel Committee prepares a separate written review of the librarian’s progress toward promotion and continuing contract, including strengths and weaknesses, and specific recommendations for improvement.  The Personnel Committee may also prepare a written review for a probationary librarian in any year of qualifying service. The committee submits its written review to the Personnel Committee repository and the librarian and their department head are notified.   The Personnel Committee notifies the Dean and University Librarian that evaluation materials are available for review.
  5. The Dean writes a separate evaluation in the third, fourth, and fifth years of qualifying service assessing the librarian’s progress toward promotion and continuing contract. When the evaluation of the Dean differs from what has already been recorded, the Dean must cite the basis for the judgment in the evaluation.  The evaluation is submitted to the Personnel Committee repository and the librarian is notified.   The department head, personnel committee, and the Dean of the Regional Campuses may view the evaluation from the repository.
  6. The Provost reviews the evaluations in the third, fourth, and fifth years of a librarian’s probationary period. Whenever the Provost’s evaluation differs from what has already been recorded, this judgment and the reasons for it are reported in writing to the librarian, Personnel Committee, department head, and Dean and University Librarian, and the Dean of the Regional campuses (when appropriate).

Annual Evaluation of Librarians with Continuing Contract(LARPS IV.B.2)

  1. Each librarian with continuing contract submits to their department head a written Annual Report of Professional Activities that addresses the criteria defined in Section III. The annual report may document one year of professional activities.
  2. The department head prepares an annual written evaluation of the librarian including strengths, accomplishments, specific recommendations for improvement and, when applicable, assessment of progress toward promotion. The department head’s evaluation is submitted to the librarian.  After the department head and librarian discuss the evaluation, the librarian acknowledges receipt of their evaluation.
    A librarian who disputes errors of fact and/or omissions in an evaluation may note them in writing to the department head and the Personnel Committee. Such written disputations must be included with the evaluation materials.
  3. The Personnel Committee receives all annual reports, supplemental and evaluation materials. The Personnel Committee notifies the Dean and University Librarian when evaluation materials are available for review.
  4. The Dean may call a meeting with the Personnel Committee, department head, and/or the librarian for clarification of any items in the evaluation.
Bookmark the permalink.