Policy on Alcohol

(Student Handbook 4.4)

Legal and Responsible Use of Alcohol (Student Handbook 4.4.A)

The right to acquire, possess, and consume alcoholic beverages is limited by laws that establish minimum drinking ages, drinking and driving laws, and so on. Miami University also has established policies on alcohol use on campus and by campus groups. It is incumbent on students, faculty, and staff to become knowledgeable regarding these policies, whether for individual decision making or for planning programs and events for a department or organization, including student organizations.

On-Campus Consumption of Alcoholic Beverages (Student Handbook 4.4.B)

Compliance with Law (Student Handbook 4.4.B.1)

All on-campus possession and consumption of alcoholic beverages must be conducted in accordance with Ohio law regarding the possession, sale, and consumption of alcohol. Specifically:

  1. Individuals under the age of 21 may not purchase, possess, or consume beer, wine, or intoxicating liquor. It is also against the law for any person to furnish beer, wine, or intoxicating liquor to any person under 21 years of age.
  2. No person shall have in his or her possession any open container of beer, wine, or intoxicating liquor in any public place except where the alcoholic beverage has been lawfully purchased for consumption on the premises of the holder of the appropriate permit from the State Department of Liquor Control.

Service of Alcoholic Beverages on Campus (Student Handbook 4.4.B.2)

The Vice President for Finance and Business Services and Treasurer has the primary responsibility for approval, implementation, and interpretation of University alcohol policy. The University Police have primary responsibility for on-campus enforcement of Ohio law and State Department of Liquor Control regulations regarding alcoholic beverages.

Alcoholic beverages may be served on campus only to those 21 years of age or older at a private gathering of invited guests at an approved University facility. A private reception, dinner, or other gathering where food and alcoholic beverages are served, without cost, to invited guests does not require a liquor permit. The sponsoring department or organization must implement measures to ensure that only invited guests age 21 or older are eligible to be served alcoholic beverages, that only invited guests will be admitted, and that no fee or charge will be assessed. Alcoholic beverages shall not be served to any person who is under the age of 21 or to any person who appears to be intoxicated. Non-alcoholic beverages and food must also be provided.

Approved facilities include seminar rooms and lounges in University academic buildings. These seminar rooms and lounges may be scheduled with the designated scheduling authority of the individual building. If alcoholic beverages are to be served, the designated scheduling authority must be so informed at the time of scheduling. The designated scheduling authorities for the most commonly used facilities are indicated in parentheses:

  1. Armstrong Student Center (Director of the Armstrong Student Center)
  2. The Marcum Hotel & Conference Center (Director of Conference & Hospitality Services)
  3. Shriver Center (Senior Director of Shriver Center)
  4. Murstein Alumni Center (Vice President for University Advancement)
  5. Seminar rooms and lounges in academic buildings (department chair or dean)

Whenever a designated scheduling authority of an academic building approves a gathering at which alcoholic beverages will be served, the designated scheduling authority must simultaneously notify, in writing, the Vice President for Finance and Business Services and Treasurer of the approval.

Special Events are gatherings at which an admission fee will be charged and alcoholic beverages will be served or gatherings at which alcoholic beverages will be sold. Special Events also include those gatherings that will be held in a facility that has not been approved for events serving alcoholic beverages. All Special Events must have a liquor permit from the Ohio Department of Liquor Control. They must also have the express written permission of the Vice President for Finance and Business Services and Treasurer. The request must be made in writing and include the date, time, location, and purpose of the event as well as the reason for requesting that alcoholic beverages be available, whether an admission fee will be charged, or whether alcoholic beverages will be sold. Permission is at the discretion of the Vice President for Finance and Business Services and Treasurer and will be granted only in accordance with law, Department of Liquor Control regulations, and University policy. Please submit request via the Form for Request For Alcohol Events Held At Other Facilities The Marcum Hotel & Conference Center and Shriver Center have permanent liquor permits, and gatherings held at either facility are exempt from this policy.

No person may enter the property of Miami University for the commercial delivery of alcohol to any person at an on-campus student residential facility or to any student who resides in an on-campus residential facility. Alcohol may not be delivered to, possessed, consumed, or served in any residence hall housing first-year students. Each academic year, the Vice President for Student Affairs shall designate which residence halls will serve as first-year residence halls.

Sponsorship by Alcohol Companies (Student Handbook 4.4.C)

Guidelines for On-Campus Events Sponsored by Alcohol Companies Where Alcohol Is Not Served

  1. The promotion and advertising of events sponsored by alcohol companies must be in accordance with Miami University policies. The main focus of such events must not be on promoting and advertising the use of the product.
  2. No alcoholic beverages may be given as prizes or awards.
  3. While listing the name of the company is permissible, symbols of alcohol may not be displayed on posters, signs, banners, or other advertisements for events. No advertisements featuring foaming mugs, cans, glasses, or kegs will be allowed.
  4. Promotion of events sponsored by alcohol companies must not encourage alcohol abuse or emphasize frequency or quantity of use.
  5. Advertising, both for promotion of events and for products, either on campus or in institutional media, should not portray drinking as a solution to personal or academic problems or as a necessary ingredient to social, sexual, or academic success. In addition it should avoid demeaning or discriminatory portrayals of individuals or groups.
  6. Advertising or promotion of campus events should not associate the consumption of alcoholic beverages with the performance of tasks requiring skilled reactions, such as the operation of motor vehicles or machinery.

Related Form(s):

Request For Alcohol Events Held At Other Facilities

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