Grades and Scholarship (Undergraduate)

(Student Handbook 1.3)

Grades (Student Handbook 1.3.A)

Grades for all students are reported to the Office of the University Registrar. Grade submission deadlines and dates by which grades are viewable are listed on the academic calendar (http://www.units.MiamiOH.edu/reg/calendars/).

Standard Letter Grade Grades Points Per Semester Hour
A+ 4.00
A (Excellent) 4.00
A- 3.70
B+ 3.30
B (Good) 3.00
B- 2.70
C+ 2.30
C (Satisfactory) 2.00
C- 1.70
D+ 1.30
D (Poor) 1.00
D- 0.70
F (Failure) 0.00

If a student is found responsible of academic dishonesty, and the resulting sanction is failure for the course, a notation of academic dishonesty will appear directly beneath the class on the academic record. (Refer to section on Academic Integrity)

Other grade symbols include:

I       =      Incomplete; calculates as an F in grade point averages.

IG    =      Incomplete work at the graduate level; not included in the calculation of grade point averages.

IGY =      Incomplete work at the graduate level in a credit/no credit course; not included in the calculation of grade point averages.

IU    =      Incomplete work at the undergraduate level; not included in the calculation of grade point averages.

IUY =      Incomplete work at the undergraduate level in a credit/no credit course; not included in the calculation of grade point averages.

L      =      Audit; not included in enrollment status hours; not included in the calculation of grade point averages.

N     =      No grade submitted by the instructor; not included in the calculation of grade point averages.

P      =      Passing; carries no credit points; not included in the calculation of grade point averages (used for student teaching, thesis hours, dissertation hours).

S      =      Satisfactory progress; carries no credit points; not included in the calculation of grade point averages (used for courses in research, independent work, special problems, thesis hours, dissertation hours, and undergraduate honors courses); changes to a final grade by the instructor when the work is completed.

U     =      Unsatisfactory progress; carries no credit points; not included in the calculation of grade point averages (used for special projects as described above under grade of S); changes to a final grade by the instructor when the work is completed.

W    =      Withdrawal; The last date to drop a course without a “W” is posted on the Academic Calendar which is available on the website of the Office of the University Registrar. Credit is not awarded for a withdrawal and the course is not included in the calculation of grade point averages.

X     =      Credit in a course taken credit/no-credit in which a grade of D- or better is earned in an undergraduate course, or in which a grade of B or better is earned in a graduate course; not included in the calculation of grade point averages.

Y     =      No credit in a course taken credit/no-credit in which a grade of F is earned in an undergraduate course, or in which a grade of B- or less is earned in a graduate course; not included in the calculation of grade point averages.

Z      =      Course grades preceded by Z indicate the Fresh Start policy has been applied.

Midterm Grades (Student Handbook 1.3.B)

In the fall and spring semesters, instructors are required to submit midterm grades by the end of the eighth week of classes for all undergraduate students who have 45 or fewer earned credits at Miami University. This requirement applies only to full-semester and twelve-week Q-sprint classes during the fall and spring semesters; it does not apply to other fall and spring semester sprint classes or for the winter and summer terms.  Midterm grades are accessible online through Bannerweb. Instructors are encouraged to submit midterm grades for all other students.

Change of Grade and Removal of Grade of Incomplete (Student Handbook 1.3.C)

Change of Grade (Student Handbook 1.3.C.1)

A final grade once reported may be changed only upon recommendation of the instructor with the approval of the dean of the academic division. It is the right of any student to consult with the instructor concerning the instructor’s evaluation of the student’s performance in a particular course. If such consultation does not satisfy the student, it is the student’s right to confer with the department chair of the instructor concerned. Further appeal procedures are described in Chapter 7.

Removal of Grade of Incomplete (Student Handbook 1.3.C.2)

Until removed, a grade of Incomplete will remain as an “I” and be calculated as an F. Grades of IG, IGY, IU, and IUY will not be calculated in grade point averages. A change of a grade of Incomplete requires only the instructor’s signature. A grade of Incomplete not removed by either of the options below will be changed to an F on the last day of classes of the following semester, excluding summer or winter term for undergraduate students and winter term for graduate students. If more than one instance of the same course has a grade of Incomplete, a change of grade only applies to one instance.

Options for removal of I, IG, IGY, IU, and IUY are as follows:

Completing the course requirements. This must be done by the last day of classes of the next semester, excluding summer or winter term for undergraduate students and winter term for graduate students. A grade of Incomplete may be removed during periods of non-enrollment including academic suspension and dismissal (see Restrictions for Students under Academic Suspension or Dismissal). A grade of Incomplete  may not be removed during periods of non-academic suspension or non-academic dismissal.

Repeating the course. If, in the instructor’s judgment, repeating the course is the most suitable  action for completing the requirements of the course, the student may repeat the course. The course must be taken for letter grade. Once the course has been completed, the grade of Incomplete will remain on the record but taken out of the calculation of grade point averages. This arrangement must be reported to the Office of the University Registrar in writing prior to enrolling in the course for the second time. If not reported, the student must petition the Interdivisional Committee of Advisors.

Graduating students. Grades of Incomplete for a graduating student must be satisfactorily resolved by the conclusion of end-of-semester/term processing for the student’s date of graduation, approximately 30 days after the date of graduation. If not satisfactorily resolved, the grade of Incomplete will be administratively converted to the grade of F.

Academic Action and Incomplete Grades. When there has been no instructor grade change by the last class day of the semester or term, excluding summer or winter term for undergraduate students and winter term for graduate students, following the assignment of the grade of Incomplete, the grade of Incomplete is administratively changed to the grade of F and calculates in the semester or term and cumulative grade point averages. Grade point average calculations occur at the conclusion of each semester or term and are recalculated for the semester or term in which the grade of Incomplete was awarded. Academic actions (warning, probation, suspension, and dismissal) for the semester or term in which the grade of Incomplete was awarded will not be assessed.

Computation of Averages and Definition of Earned Hours, Attempted Hours, and Grade Point Average Hours, President’s and Dean’s Lists (Student Handbook 1.3.D)

Earned Hours. Earned hours are credit hours for courses passed at Miami University and credit hours accepted in transfer from other institutions or sources.

Attempted Hours. Attempted hours are credit hours attempted in any course taken at Miami University.

Grade Point Average Hours. Grade point average hours are hours in courses taken at Miami University receiving standard letter grades including grades of the incomplete grade of “I”. Grade point average hours do not include transfer hours, AP/CLEP hours, pass/fail, credit/no credit, audit, proficiency credit, English portfolio, or standard letter-grade course hours dropped with a W. Grade point average hours are the only hours included in the computation of semester and cumulative averages and in determining academic actions.

Semester or Term Average. A student’s average for any semester or term is computed by dividing the student’s total credit points for that semester by the number of grade point average hours attempted.

Cumulative Average. A student’s cumulative average is computed by dividing the total Miami grade points by the total number of grade point average hours at Miami, treating Incompletes as stated above.

Truncating Grade Point Averages. Grade point averages are truncated to the second decimal point (e.g., 2.856 to 2.85).

President’s and Dean’s Lists.  The President’s List recognizes the top three percent of undergraduate students within each division registered for 12 or more credit hours attempted for grades (A+ through F) in a semester or term (excluding winter term). The Dean’s Lists recognize the next 17 percent of undergraduate students within each division registered for 12 or more hours attempted for grades (A+ through F) in a semester or term (excluding winter term).

Students within each academic division must achieve the following grade point averages:

Division President’s List Dean’s List
Arts and Science 4.00 3.70
Creative Arts 4.00 3.70
Education, Health and Society 4.00 3.80
Engineering and Computing 4.00 3.60
Farmer School of Business 3.95 3.60
Professional Studies and Applied Sciences 4.00 3.60

The grade point standards used for the President’s and the Dean’s Lists approximate the average grade point average of the highest three percent of students in each academic division and the next 17 percent of students in each academic division, respectively, for the past three years. These criteria will remain unchanged.

Note: Undergraduate students in non-degree programs who meet these same criteria will be included in the College of Arts and Science divisional calculations.

Miami University’s News and Communications Office notifies the hometown newspaper of each student eligible for the President’s or Dean’s Lists. Note that a confidentiality hold on a student’s record will prevent his or her name from being published in the hometown newspaper or on the Miami University website. Dean’s and President’s lists are considered finalized approximately 30 days after the end of the semester and are not subsequently recalculated.

Scholastic Regulations (Student Handbook 1.3.E)

Academic Actions. Academic actions are defined as academic warning; removal of academic warning; academic probation; removal of academic probation; academic suspension; and academic dismissal. Academic actions occur on the basis of semester or term and/or cumulative grade point averages as computed by the Office of the University Registrar at the end of a semester or term. Academic actions will be taken on any student regardless of the number of hours taken in any semester or term with suspension and dismissal exclusions as noted below. Good academic standing is defined as maintaining a minimum 2.00 cumulative grade point average. Students on academic warning are also considered to be in good academic standing.

Student Classification for Academic Action Purposes. All Miami grade point average hours recorded on the academic record are considered in the classification of a student for academic action.

Academic Warning. An undergraduate student who earns a grade point average less than 2.00 during his/her first semester or term will be placed on academic warning at the end of the semester or term. Excluding a student’s first semester or term, in all subsequent semesters/terms an undergraduate student with fewer than 16 cumulative grade point average hours who earns a cumulative grade point average less than 2.00 is placed or continued on academic warning.

Removal of Academic Warning. If an undergraduate student has a cumulative grade point average of 2.00 or better, the student is removed from academic warning at the end of the semester or term.

Academic Probation. An undergraduate student with 16 or more cumulative Miami grade point average hours is placed on academic probation at the end of any semester or term in which his/her cumulative grade point average is less than 2.00.

Removal of Academic Probation. If an undergraduate student has a cumulative grade point average of 2.00 or better, the student shall be removed from academic probation at the end of the semester or term.

Continuation on Academic Probation. An undergraduate student with 16-29 Miami grade point average hours who is on academic probation and who has a cumulative grade point average of less than 2.00 is continued on academic probation. An undergraduate student with 30 or more Miami grade point average hours who is on academic probation and who has a grade point average for a semester or term of 2.00 or better, but has a cumulative grade point average of less than 2.00, is continued on academic probation.

Academic Suspension. An undergraduate student with 30 or more Miami grade point average hours who is on academic probation will be suspended if his/her grade point average for a semester or term is less than 2.00. The period of suspension is two consecutive semesters or terms. Winter term is excluded as a term on which suspension can be applied or satisfied. (See Re-enrollment after Academic Suspension or Dismissal).

Academic Dismissal. Failure to meet academic standards after academic suspension results in academic dismissal. The period of academic dismissal  is usually considered a permanent action, but a student may petition for readmission after a two-year absence. Winter term is excluded as a term on which dismissal can be applied or satisfied. (see Re-enrollment after Academic Suspension or Dismissal).

Exceptions to Scholastic Regulations (Student Handbook 1.3.F)

Undergraduate Students (Student Handbook 1.3.F.1)

  1. Interdivisional Committee of Advisors. The Office of the Provost provides University-wide supervision of the system of academic advising in collaboration with the Undergraduate Academic Advising Council. The Interdivisional Committee of Advisors takes action on matters requiring exceptions to the academic regulations of the University at the undergraduate student level. Neither the Interdivisional Committee of Advisors nor Graduate Council can provide exceptions to state or federal law. (See 1.9.B.1 for students attending the John E. Dolibois European Center [MUDEC]).MembershipPermanent Membership. One (1) appointed as the Chair by the Provost, votes only in the event of a tie vote by members attending; five (5) representatives, one from each of the five undergraduate academic divisions, appointed by the deans of the divisions; two (2) representatives, one from each of the regional campuses, appointed by the Dean of the Regional Campuses; and one (1) representative from the Council of First-Year Advisors, appointed by the Dean of Students.Rotating Membership (each to serve three-year rotating terms). Faculty representing three divisions, appointed by the dean of the division: One (1) from College of Arts and Science, with three-year terms by social science, natural science and humanities; one (1) from Farmer School of Business or College of Engineering and Computing; one (1) from College of Education, Health, and Society or College of Creative Arts.Divisions will rotate their terms (e.g., a representative from the Farmer School of Business will serve a three-year term followed by a representative from the College of Engineering and Computing, then back to Farmer School of Business, etc.). Terms will begin effective the first day of the fall semester.
  2. Procedures for Petitioning. An undergraduate student may petition for an exception to any of the University’s academic regulations. Students initiate petitions by contacting their representative at their respective campus. The division, classification, or campus of the student determine which committee shall hear the initial petition, as follows: Oxford first-year student matters are considered by the Council of First-Year Advisors; Oxford upper-class student matters are considered by the committee of advisors in the academic division of the student’s primary major. All regional campusstudent matters are considered by the committee of advisors at the regional campuses. Consult the Graduate Student Handbook for petitioning procedures for graduate students.Petition recommendations are then forwarded by the regional campuses, Council of First-Year Advisors, and the divisional committees of advisors and are reviewed by the Interdivisional Committee of Advisors, which has the authority to refuse to consider, to table, to reverse, or to affirm the recommendation.

Graduate Students (Student Handbook 1.3.F.2)

Graduate students’ matters are addressed by the Graduate Council. Consult the Graduate Student Handbook for petitioning procedures. Neither the Interdivisional Committee of Advisors nor Graduate Council can provide exceptions to state or federal law.

Restrictions for Students under Academic Suspension or Dismissal (Student Handbook 1.3.G)

A student under academic suspension or dismissal from Miami University may neither register for credit nor audit courses during the period of his or her suspension or dismissal on any campus of Miami University. Credit earned elsewhere (e.g., transfer credit, Advanced Placement, CLEP) during the term of academic suspension or academic dismissal will be accepted. In addition, refer to Section 1.1.E regarding re-enrollment.

Re-enrollment after Academic Suspension or Dismissal (Student Handbook 1.3.H)

Academic Suspension (Student Handbook 1.3.H.1)

A student placed on academic suspension for low scholarship is eligible for re-enrollment on academic probation after at least two consecutive semesters or terms (including summer) have elapsed. Winter term does not count in the computation of a consecutive term. Students requesting housing must first check with the appropriate office; and, if academic facilities are available, re-enrollment will normally be approved providing application for re-enrollment is submitted at least 30 days prior to the beginning of the semester or term in which the student intends to enroll.

Dismissal (Student Handbook 1.3.H.2)

A student dismissed for low scholarship may petition for re-enrollment after two calendar years have elapsed, beginning with the start of the next semester or term. The petition should be presented to the Committee of Advisors in the student’s academic division for a recommendation; it will be forwarded to the Interdivisional Committee of Advisors for action.


Revised 2017

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