If you have any questions about the information below, please do not hesitate to contact the H.O.M.E. Office at 513-529-5000.
The Office of Housing Options, Meals, and Events reserves the right to proceed immediately to administrative consolidation when deemed necessary.
With proper documentation, releases are automatically granted if you withdraw from the university, graduate, or marry. If you study abroad or undertake an academically related internship outside of the Oxford area you will be granted a release for the period of time you are required to reside out of the area. In this instance you will be required to complete a Not Returning Form. If your plans change and you are registered on the Oxford campus, you will be required to fulfill your contractual agreement with us.
The Appeals Board carefully and consistently consider if a significant change (outside of your control) has taken place since the signing of the contract that warrants a modification or release from the Housing Contract. Release requests are generally not granted for the desire to live off-campus, roommate conflicts, fraternity/sorority issues, or social and personal preferences. Please contact the Office of Residence Life if you experience a roommate conflict. Because Miami has a Residency Requirement, First and Second Year students are not eligible to file a Contract Appeal.
If you feel that you have a legitimate financial, medical, or other reason for requesting a release from your contract, complete and submit the Housing Contract Appeal Form, along with appropriate supporting documentation (see form for more detail). If you appeal is of medical nature, you are also required to have your medical provider complete the Medical Provider Report Form. The appeal process can take 10-14 business days (Medical Appeals may take longer). Please submit all appropriate documentation, as incomplete appeals may lengthen the process. Requests submitted without proper documentation will be pending until it is provided.
You should not assume that your request will be approved, and should wait for a written response from the appeals board prior to making other living arrangements. Students who choose to sign an off-campus lease agreement in anticipation of a contract release may be held financially responsible for both an on-campus and an off-campus lease/contract. We don’t want that to happen, so please wait to hear from us. If your appeal is granted, you will be contacted by the Office of Housing Options, Meals & Events to coordinate a timeframe for vacating your room before building access privileges and meal plans are ended.
If your educational plans change such that you withdraw from Miami or you you are interning away from campus, you will automatically be released from your contract (for the semester you are away from Miami) upon submission of the appropriate documentation to our office. Please read your specific contract provisions for more details, as there are differences between Residence Hall and Heritage Commons policies.
If you signed your contract on a weekend and are unable to cancel due to our office being closed, please send an email to firstname.lastname@example.org indicating your desire to cancel your contract. As long as the email is sent before the 7 calendar day cancellation period has ended, your request will be honored. The cancellation period only applies to students who are not required to live on campus. If you fall within a group that is required to live on campus, you do not have the option to cancel your contract.
Fraternity exemptions are coordinated through the Office of the Dean of Students.
If there is a vacant bed in a student room, the HOME Office may assign another student to that room at any time. Current residents of that room who create a hostile environment for new or potentially new roommates may face disciplinary action. Before winter break, students with vacant beds in their room must prepare the room for a roommate. Preparation includes moving all personal belongings to one side of the room, emptying one dresser and closet, and cleaning the room.
- Pre-Semester: For the most part, pre-semester housing arrangements are approved for students to live in their permanent rooms as assigned for the academic year. However, due to various summer and construction activities on campus, there is an occasional need to place students into temporary housing assignments until their permanent rooms become available. Any such need for a temporary placement is communicated directly with any student affected.
- Temporary Assignments: It is often necessary for a small number of incoming first year students to be assigned to a temporary room on campus for a short period of time at the beginning of the semester. This is very common at universities. During the first two weeks of class we identify students who did not show up, or who withdrew within the first few days of class, which allows us to quickly assign students from temporary into permanent rooms. In these situations, we always offer moving assistance and work closely with students to help ensure a great experience.
Housing Forms & Documents
Residency Requirement Exemption Application (PDF)
Housing Commuter Affidavit (PDF)
Student Housing Contract Appeal Form (PDF)
Medical Provider Report Form (PDF)
Not Returning to Housing Form (PDF)
Break Housing Terms & Conditions (PDF)