HDRBS Student Employee Handbook – Employment

For any questions regarding employment, please visit Student Employment.

Type of Student Employees

Miami Students

  • During the academic year, Miami University students must be registered for a minimum of six credit hours per term (in a degree seeking program) to be eligible to work as a student employee. Exceptions can be made for one (1) semester, for students who need less than six credit hours to graduate by submitting a written request for review to studentjobs@miamioh.edu prior to the student working.
  • During the summer, Miami University students must be registered for the current or upcoming term (in a degree seeking program) to be eligible to work as a student employee.

Other University Students

  • During the academic year, Other University students must be registered (in a degree seeking program) to be eligible to work as a student employee. The student must provide proof of enrollment (DARS (Degree Audit Reporting System) or acceptance letter) to their direct supervisor.
  • During the summer, Other University students must be registered for the current or upcoming term (in a degree seeking program) to be eligible to work as a student employee. The student must provide proof of enrollment (DARS (Degree Audit Reporting System) or acceptance letter) to their direct supervisor.

Graduate Students

  • During the academic year, Graduate Students must be registered for a minimum of six credit hours per term (in a degree seeking program at Miami) to be eligible to work as a student employee. Student Employment terminates Miami graduates after each semester. Hiring departments must email studentjobs@miamioh.edu if a student will continue to work in their department after graduation. The email must contain the student’s name, unique ID, position number to leave open and anticipated graduation date from graduate school.
  • During the summer, Graduate Students must be registered for the current or upcoming term (at any university) to be eligible to work as a student employee. If the student will be attending graduate school outside of Miami, they must provide proof of enrollment (DARS (Degree Audit Reporting System) or acceptance letter) to their direct supervisor.

High School Students/Students Obtaining a G.E.D.

Miami University policy does not permit the hiring of anyone under the age of 16. For rules and regulations regarding employing minors, please reference the Miami University Human Resources Policy Manual.

  • During the academic year, High School students must be enrolled in high school or taking classes to obtain a G.E.D. There is not a minimum credit hour requirement
  • During the summer, the student must be attending high school the following year. When a student graduates high school they are permitted to work during the summer (after graduation) only if they are registered (at any university) for the upcoming semester. If the student will be attending a university outside of Miami, they must provide proof of enrollment (DARS (Degree Audit Reporting System) or acceptance letter) to their direct supervisor.

International Students

International students possessing an F-1 Student Visa or a J-1 Exchange Visitor Visa (with permission of their sponsor) may be employed under Student Employment. An international student cannot displace an equally qualified student who is a U.S. Citizen or Permanent Resident.

International students are subject to the work hour limitations of their visa status. Failure to comply with the work hour restrictions could result in the student losing their legal status in the US. The same hourly restrictions on employment apply to both F-1 and J-1 students. F-1 and J-1 visa students do not qualify for the Federal Work Study Program. International Graduate students with a full assistantship are not permitted to work outside of their assistantship due to hour restrictions associated with their visa status.

Once a student has found an on-campus job, and finished completing the required employment paperwork, Student Employment will provide the student with the Confirmation of Employment form upon request to apply for a social security card. The student must take the form to their direct supervisor for completion. Students will need to take the completed Confirmation of Employment form with them when applying for their social security card.

Students can contact the Office of International Education at 513-529-5628 or international@miamioh.edu

F-1 Students

International students attending Miami University on an F-1 Student Visa are not permitted to work more than 20 hours per week during the academic year and no more than 40 hours per week during the summer and semester breaks (Fall, Winter, and Spring Break). These hour restrictions must be followed regardless of the number of jobs held by the student. Failure to comply with the work hour restrictions could result in the student losing their legal status in the US. The student’s eligibility for on-campus employment is incident to their student status and the Department of Homeland Security does not require formal work authorization.

J-1 Exchange Students

International students who hold a J-1 Exchange Visitor Visa must request work permission from their sponsor for any on-campus employment. Assistantships count as on-campus employment and need authorization from the sponsor. Students who hold a J-1 Visa are not permitted to work more than 20 hours per week during the academic year and no more than 40 hours per week during the summer and semester breaks (Fall, Winter, and Spring Break). These hour restrictions must be followed regardless of the number of jobs held by the student. Failure to comply with the work hour restrictions could result in the student losing their legal status in the US. Permission for the on-campus employment of a J-1 student is granted by an officer of the Exchange Visitor Program. Students sponsored by Miami University must get authorization from the Office of International Education. For those students sponsored through other agencies, the student must submit a request for work authorization through that agency

*All student hiring is completed with the online HireTouch system.

Creating a New Applicant Profile

  1. Go to https://miamioh.hiretouch.com
  2. Click “Create Account” on the left hand side of the screen
  3. Create a username and password, Click “Save”
  4.  Select “Edit Profile” from the Applicant Profile page to update personal information

 Applying for Position(s)

Once you have completed your application, you may immediately start looking for open positions

  1.  Click “Job Search (Faculty, Staff, Student)” on the left side of the Applicant Profile page
    — You may sort the listings by clicking on the drop-box arrow next to each column heading
  2.  Once you find a position of interest, Click the Header (includes Job ID #)
    —You will find position details, including the work location where that specific position is assigned.
    NOTE: You must apply for a position at the location you desire; applying for a “Student Specialist” at one location does not cover multiple locations
  3.  Click “Apply for position” to submit your application.
  4.  Locate the “Forms to Complete” box on the Application Profile page. Click “Start”
  • Complete the sections entitled “Personal Information”, “Skills/Licenses/Certifications” and     “Previous Work Experience”. Click “Save and Continue”
  • Complete the “Document Upload” section. You may attach documents (resume, cover letter, etc.) to accompany your application. Click “Add” to select and upload each document.
    NOTE: All required documents must be uploaded before completing the Application.

5.  Click “Submit” once all required documents have been uploaded successfully
6.  To apply for more positions, start again at step one above.
       NOTE: HireTouch will remember your personal information from the initial application process

Getting Hired

Once your application is submitted and you have been selected for employment in that location continue to check both your Miami email and your HireTouch account for updates on employment offers and opportunities.

To Withdraw an Application

If you are offered a position and wish to remove other applications, log back into HireTouch.

  1. Locate the position you wish to withdraw application from within the “Forms to Complete” box.
  2. Under “Status and Withdrawal”, locate the “Applicant Status Inquiry/Withdraw Application” form
  3. Click “Start” to open the form.
  4. Complete the form using the dropdown menu to select “Yes” and Click “Withdraw Application from this position.

*You do not have to withdraw your applications once hired if you wish to continue looking. 

*You should be aware that changing job locations during the semester may jeopardize your qualification for any incentive program that may be offered.

<<<Previous: Student Employment Welcome

Previous: Payroll & Getting Paid>>>